Your Books, Always Up to Date
Watch invoices flow straight to your accounting software. No exports, no imports, no double entry. One-click posting, automatic customer sync, real-time payment updates.
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Key Features
Everything you need to manage compliance and stay ahead of regulations
Post Invoices in One Click
Create an invoice in OpsCel, click "Post to Xero" or "Post to QuickBooks", and it's done. The invoice appears in your accounting software with all the details intact. Line items, tax rates, customer details—everything transfers perfectly.
Post Invoices in One Click
Customers Sync Automatically
When you post an invoice, OpsCel checks if the customer exists in your accounting software. If not, it creates them automatically. If they do, it links to the existing record. No duplicate customers. No mismatched records. No cleanup needed.
Customers Sync Automatically
Payments Update in Real-Time
When a customer pays an invoice in Xero or QuickBooks, the status updates in OpsCel automatically. Your dashboard shows what's paid, what's outstanding, and what's overdue. No more logging into two systems to check payment status.
Payments Update in Real-Time
Revenue Categories Mapped
Map your product categories to the correct revenue accounts in your accounting software. Labour goes to labour income, materials to materials income, automatically. Your accountant will thank you at year-end.
Revenue Categories Mapped
How It Works
Get started in minutes with our intuitive workflow
Connect Your Account
Click "Connect to Xero" or "Connect to QuickBooks" in Settings. Authorise OpsCel to access your accounting software. Takes 30 seconds.
Map Your Accounts
Tell OpsCel which revenue accounts to use for different product categories. Labour, materials, equipment—each can go to the right place.
Post Invoices
Create invoices as normal. When ready, click "Post to Accounting". The invoice appears in Xero or QuickBooks instantly.
Track Payments
When customers pay, the status updates automatically. Your OpsCel dashboard always shows the current state.
Connect Your Account
Click "Connect to Xero" or "Connect to QuickBooks" in Settings. Authorise OpsCel to access your accounting software. Takes 30 seconds.
Map Your Accounts
Tell OpsCel which revenue accounts to use for different product categories. Labour, materials, equipment—each can go to the right place.
Post Invoices
Create invoices as normal. When ready, click "Post to Accounting". The invoice appears in Xero or QuickBooks instantly.
Track Payments
When customers pay, the status updates automatically. Your OpsCel dashboard always shows the current state.
Built for Your Role
Tailored benefits for every member of your team
For Office Staff
- One-click invoice posting to Xero or QuickBooks
- No more exporting/importing CSV files
- Customer records sync automatically—no duplicate entries
- Payment status visible in OpsCel—no need to check accounting software
- Revenue correctly categorised for clean year-end reporting
- Clear error messages if something needs fixing before posting
For Business Owners
- Real-time visibility into cash flow without logging into multiple systems
- Accounting data always accurate—no manual reconciliation
- Bank-level security with OAuth 2.0 authentication
- Disconnect anytime—you control access
- Support for both Xero and QuickBooks Online
- Minimal permissions—only what's needed for invoices and contacts
For Accountants
- Income properly categorised by revenue account
- Complete audit trail—OpsCel invoice ID linked to accounting invoice
- No duplicate invoices—system prevents accidental double-posting
- Deposit handling flows through correctly to final invoices
- Tax codes applied correctly based on product categories
- Clean data for year-end reporting and tax filing
What Makes OpsCel Different?
Compare our features with traditional job management software
| Feature | OpsCel | Others |
|---|---|---|
| One-click invoice posting to Xero | Some | |
| One-click invoice posting to QuickBooks Online | Some | |
| Automatic customer synchronisation | No | |
| Real-time payment status updates (webhooks) | No | |
| Revenue account mapping by category | No | |
| Deposit invoice handling | No | |
| Multi-company support | Some | |
| Bank-level OAuth 2.0 security | Yes | |
| Duplicate invoice prevention | Some |
Frequently Asked Questions
Everything you need to know about this feature
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