From Job Complete to Invoice Sent in Seconds
OpsCel automatically creates invoices from your completed jobs with parts, labour, and all the details already filled in. One-click invoice creation. Automatic deposit handling. Smart tax calculation. Direct sync to Xero and QuickBooks.
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Key Features
Everything you need to manage compliance and stay ahead of regulations
One-Click Invoice Creation
Your engineer finishes a job, logs parts used, and records their time. Back in the office, you click one button and the invoice is ready—customer details, site address, parts, labour, everything included. No more re-typing. No more mistakes. No more delays.
One-Click Invoice Creation
Automatic Deposit Handling
When a customer accepts a quote with a deposit, OpsCel automatically creates the deposit invoice. When you invoice the final job, the deposit is already accounted for. The complete paper trail from quote to final payment—handled automatically.
Automatic Deposit Handling
Smart Tax Calculation
Set tax rates at the product level, category level, or business level. OpsCel applies the right rate automatically. Mixed VAT rates on the same invoice? No problem. Zero-rated goods, reduced rates, standard VAT—all handled correctly.
Smart Tax Calculation
Direct to Your Accounting Software
Post invoices directly to Xero or QuickBooks with one click. Customer records sync automatically. Payment status updates flow back to OpsCel. No double entry. No reconciliation headaches. No missed payments.
Direct to Your Accounting Software
Professional PDF Generation
Invoice pre-filled with all job details. Parts auto-populated from engineer's list. Labour calculated automatically (hours × your rate). Professional invoices with your branding sent to customers in one click.
Complete Status Tracking
Draft, Posted, Paid, Partial—see invoice status at a glance. Know exactly what's outstanding. Overdue alerts ensure you never miss a late payment. Real-time sync with Xero/QuickBooks keeps everything current.
How It Works
Get started in minutes with our intuitive workflow
Complete the Job
Your engineer marks the job complete in the field app, logging time and parts used. All details captured automatically.
Create Invoice
Click "Create Invoice" on the job. Review the pre-filled details—customer info, parts, labour, tax—adjust if needed, send.
Get Paid
Customer receives professional invoice. Payment syncs to your accounting software automatically. Status updates in real-time.
Complete the Job
Your engineer marks the job complete in the field app, logging time and parts used. All details captured automatically.
Create Invoice
Click "Create Invoice" on the job. Review the pre-filled details—customer info, parts, labour, tax—adjust if needed, send.
Get Paid
Customer receives professional invoice. Payment syncs to your accounting software automatically. Status updates in real-time.
Built for Your Role
Tailored benefits for every member of your team
For Office Staff
- Invoice pre-filled with all job details—customer info, site address, parts, labour
- Engineer's parts list becomes line items automatically
- Labour calculated from hours × your rate—done instantly
- Send professional PDF invoice to customer in one click
- Status tracking shows Draft, Posted, Paid, Partial at a glance
- No double entry with Xero/QuickBooks integration
For Business Owners
- 90% faster invoice creation vs manual entry
- Deposit invoices auto-create when quotes accepted—get paid upfront
- Know exactly what's outstanding with payment tracking
- Real-time sync with accounting software—no reconciliation headaches
- Overdue alerts ensure you never miss a late payment
- Same day invoicing instead of end-of-week catch-up
For Field Engineers
- Complete job and log time/parts in field app
- Parts selections auto-populate invoice with correct prices
- No paperwork to chase—everything flows digitally
- Customer receives professional branded invoice immediately
What Makes OpsCel Different?
Compare our features with traditional job management software
| Feature | OpsCel | Others |
|---|---|---|
| One-click invoice creation from completed jobs | Some | |
| Automatic deposit handling (quote deposits → final invoice) | No | |
| Smart tax calculation (product/category/business level) | Some | |
| Xero and QuickBooks integration | Some | |
| Parts auto-populated from field app | No | |
| Labour auto-calculated from engineer time logs | No | |
| Professional PDF generation with branding | Yes | |
| Real-time payment status sync | Some | |
| Overdue payment alerts | Some |
Frequently Asked Questions
Everything you need to know about this feature
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